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17

Jul, 2020

LEAGUE NOTICE OF MEETING

RE: 2020/21 Board of Directors Election


Huntington Valley Little League Membership,

Due to the unprecedented circumstances presented by the coronavirus pandemic, Little League International (LLI) has authorized local leagues to modify their annual elections. We typically hold our elections earlier in the summer, but due to Covid-19 and guidance from LLI, our annual elections were delayed.

For the expressed purposes of electing a Board of Directors for the upcoming season, we will hold nominations by e-mail and submit ballots electronically using Election Buddy (as we have done in the past). Following is a time frame for the process: 

  • Notice of Election:
    Notice is effective July 17 regarding the election to be held beginning July 31.

Notice and nomination emails sent to members opening nominations to the Board of Directors.

  • Nomination Deadline: July 25

Nominations to the Board of Directors is closed.

  • Election Ballot: July 31

Email is sent to members with a link for anelectronic ballot.

  • Election Results: August 8

Ballot is closed. Results are shared with membership. Election may be extended if a quorum isnot obtained by August 8.

We are requesting all members copied on this notice submit nominations to let us know that you are interested in running for a position on the 2020-21 HVLL Board of Directors no later than July 25, 2020.  We will advise you of the accepted nominations via an electronic Election Ballot on July 31 and will complete the election and notification process once votes are cast.  Please watch your email for these important communications. In addition, a follow up email with detailed position descriptions will follow this note under separate cover.

The role of the league’s Board of Directors is extremely important.  The management of the property and affairs of the local league shall be vested solely in the Board of Directors. The directors shall, upon election, immediately enter upon the performance of their duties and shall continue in office until successors have been duly elected and qualify.  When considering the individual for the Board please familiarize yourself with the roles and responsibilities: 

https://www.littleleague.org/university/articles/roles-responsibilities-of-local-board-of-directors/
and
https://bsbproduction.s3.amazonaws.com/portals/20562/docs/hvll/about/hvll%20constitution.pdf

We strongly urge you to participate in this democratic election process as the leadership, service and counsel afford you during the next term depends on your involvement.

Please send your nominations to the members of our Nominating Committee (listed below) by July 25, 2020: 

Thanks in advance for your prompt attention. 

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